File Sharing: How to Control Access

Some business operations require companies to utilize external resources to maximize their output while limiting their overall expenditures. External resources such as contractors and other service providers require various forms of access to your business information. Simply opening up your files to these resources can put your business at risk- you need a method to maintain control of documents while also allowing appropriate access. managing this access requires collaboration tools to provide access and file sharing with appropriate authorizations.
For small and medium businesses justification of high end collaboration solutions is a difficult task. The good news is there are some very reliable file sharing and collaboration tools that fit most small and medium business requirements without a huge investment.
First, determine the sensitivity of the information that you will be sharing. For non-sensitive information, Google Drive and Google Docs provide file sharing services with easy accessibility from any location. Files can be uploaded and shared simply by utilizing the other party's email address. For more sensitive documents, you may need more elaborate collaboration tools. As an example, a contractor might be used for a specific period of time and then access to your business documents should be removed once the time is expired.

Watchdox is a secure option for improved collaboration capabilities. This tool enables specified used to have access to your sensitive business documents and provide controls to limit access, leaks or unauthorized sharing. If you use Salesforce, By incorporation EaglEye into your file sharing processes you can leverage all of the power of Watchdox plus the added benefit of integration with Salesforce. The EaglEye solution takes collaboration to new levels of performance.
Some of the features provided through EaglEye include:

• Collaborative file sharing with external and internal resources.
• Apply levels of security based around your specific business requirements.
• Remove access automatically, or enable access automatically.
• Various permission levels can be established from read only to edit, print, copy, forward or download.
• Establish expiration dates of documents.
• Virtually cany document can be used including spreadsheets, memos, presentations, data files, scanned images and more.
• Access logs that show real time events for documents including who has viewed, edited, shared and more.
• Incorporate watermark if desired.
• Easily move documents in and out of Salesforce to share contracts, quotes, agreements and other information.
• Assign specific groups to view shared documents, then add or remove users from the group as needed.
• Prevent screen capture or sharing with the wrong persons or competitors.

Every business has unique requirements around file sharing. By leveraging Google Drive and/or EaglEye, yuo can take full advantage of enterprise level collaboration tools at a small and medium business price. Now you can utilize external resources without the security risks associated with open document sharing.

References Used:
http://www2.watchdox.com/
http://www.mansasys.com/eagleye